Strategic Human Resources

EBenefits provides an automated solution for the efficient design and delivery of employee and human resource programs. The goal of EBenefits is to implement a system that is as efficient for employees as it is for HR staff. The EBenefits system enhances the HR experience, saving time and money by providing easily accessible information and statistics to your HR department, while providing a new and effective communications channel with your employees.

HR Administrator Portal

The HR Administrator (or Employer) Portal provides an easy and effective way to manage benefit elections, report on benefits related data, and communicate to your employees.

Similar to the Employee Portal, the HR Administrator portal is available 24/7 from any computer with Internet access. This portal provides the HR Administrator access to unique screens and views for benefits administration, and offers HR an effective communication tool and robust reporting center. Custom messages can be developed and posted to the employee site without IT involvement, and easy access to employee benefit data is provided via the reporting functionality, which puts employee registration, login and enrollment activity at your fingertips.

You can define the number of users with access to the HR Administrator portal.

Homepage — HR Administrators are welcomed with graphs illustrating the progress of employee registration and enrollments. The number of new messages is also displayed along with any outstanding pending request.

Employee Manager — The Employee Manager allows you to manage your employee lists, providing a fast simple way to search for and access an employee's file and the ability to add a new employee to the system. Employee files include demographic information, a benefits summary, dependent file and beneficiaries. The employee records can be updated by the HR Administrator, saved in the system, or emailed to an employee address. Adding a new employee enables them to complete the registration and enrollment process immediately.

Approval Expert — Any record changes initiated by employees within the system are flagged and sent to the HR Administrator for approval. Based on your organization's business rules and processes, the system will be configured to automatically approve or pend each transcation. For example, you may want to permit New Hires to enroll but require documentation to add dependents. You may want to permit all elections during Open Enrollment to complete without HR involvement. And, you may want to have HR review each Family Status Change. The system will be configured for each event to meet your needs.

Document Center — HR Administrators can actively manage documents that are viewed on the employee site. Documents are easily Activated or Deactivated and the employee site is immediately updated. Any document in a PDF format can be posted, viewed and downloaded on the employee site.

Reporting Center — The HR Administrator site has a robust reporting center which combines the ease of one-click reports and the power of the EBenefits Report Wizard for custom reporting capabilities. All reports are downloadable into an Excel or PDF format. Report categories include Enrollment, Evidence of Insurability Status, Employee, and Site Usage Reports. Each category has subcategories enabling specific data to be pulled from the site. The EBenefits Report Wizard data output tab allows you to choose which columns you would like displayed on your reports and allows you to select the sort order. The EBenefits Report Wizard data filter tab allows you to build simple to complex filters by selecting field names and supplying filter values. For one-time usage of the report, you may simply run the report without saving, otherwise you may save the report and it will be available as a one-click report going forward.

Messages — HR Administrators can send messages within the system to the entire employee population of specific sub groups defined by HR. It is a one way message center so HR will not be overloaded with email messages from employees.

Survey Results — HR Administrators can send surveys to employees and receive the returned data in a summary format or individually. This is a valuable tool assisting HR in assessing employee perceptions on any topic.

Group Builder — HR Administrators can create an unlimited number of sub groups to segment the employee population. All departments, subsidiaries and locations are pre-populated as categories in Group Builder. Once the sub group is defined, HR is able to send communications and pull reports on these specific groups.

Reporting and Data Analysis

Reporting Features — The Human Resources team has the ability to run a wide array of standard reports from the system as mentioned previously. The table below lists the reports currently available:

Enrollment Reports	Evidence of Insurability (EOI) Reports	Employee Reports	Site Usage Reports
Enrollment Totals by Benefit Plan Declination Totals by Benefit Plan Enrollment Activity Employee Benefits Statement Payroll Code Deduction Roster Summary	Approval Activity Denied Activity Pending Activity	Employee Census Employees Registered Employees Not Registered Employees Enrolled Employees Not Enrolled Employees Submitted Enrollments Employees Not Submitted Employees Life Event User Registration Summary	User Registration Activity Login Activity

Where applicable, the reports have specific search criteria that enable the user to broaden or narrow the report, giving the user more flexibility. Reports can be extracted using PDF or Microsoft Excel format to suit your needs.